The Family Advantage × Hoodo
Hoodo will help The Family Advantage move from DoorLoop to ManyBuildings in a controlled way. The goal is to bring property operations and agreed workflows together, connect the systems you still need, and support your team through go-live.
This page is a plain-language explanation of the proposal and Statement of Work. It does not replace them. The signed Statement of Work and Master Services Agreement govern the actual engagement.
How it fits together
ManyBuildings
Property operations and workflow history
QuickBooks
Accounting
Bank or payment provider
Moves money
Google Workspace or Dropbox
Secondary document storage, depending on technical feasibility
Hoodo
Implementation, connections, training, and transition support — tying it all together
Costs
1 · One-time implementation
$5,000 CAD
2 · Monthly ManyBuildings software subscription
Billing starts at go-live and is based on your total contracted portfolio. Pricing is progressive: each rate applies only to the doors in that band.
Example: 72 active doors = $720/month. 400 doors = 100 × $10 + 200 × $7.50 + 100 × $5 = $3,000/month.
$720 CAD / month
Estimate only. Taxes and third-party provider fees are not included.
3 · Optional services
There is no required operations retainer. After the 30-day stabilization period you can use the software with your own team, or add optional Managed Operations: operational oversight, workflow monitoring, exception handling, staff support, and coordination with Hoodo developers.
Managed Operations does not include unlimited bookkeeping, leasing, maintenance dispatch, or other labour-intensive back-office work. Bookkeeping and accounting support can be quoted separately.
These services are not included or active unless both parties agree to them in writing.
4 · Additional development
Work needed to make the agreed implementation operate as described is included in the fixed implementation fee.
New workflows, integrations, or features outside the agreed scope require written approval and are quoted at $125 CAD per hour or as a fixed project.
What's included
DoorLoop transition
Move agreed active properties, units, tenants, owners, vendors, current/open balances, and agreed active documents. Older historical data may be archived rather than rebuilt transaction by transaction.
Property operations
Configure agreed rent and receivables, owner accounting, payables, maintenance, approvals, users, permissions, and reports.
Accounting setup
Configure agreed property-level and management-company views, management-fee and HST treatment, opening balances, and QuickBooks mapping.
Payment workflow
Select and test a replacement payment process for the agreed go-live scope. ManyBuildings does not move money — the bank or payment provider handles PADs, settlement, and payouts. DoorLoop should not be retired until the replacement workflow has been tested end to end.
Maintenance setup
One initial service catalogue with up to 25 activities, plus an annual recurring-maintenance framework for the agreed portfolio. Supports inspection, scope, owner approval, work orders, photos, time, cost, and property history.
Communications and documents
Configure agreed Gmail/Google Workspace connectivity and a secondary repository for agreed documents. Dropbox is subject to technical feasibility; Google Workspace is the fallback.
Training and support
Staff onboarding and 30 calendar days of managed stabilization after go-live, with Victor Medina as the primary operational contact.
Timeline
The 30 days start once Hoodo has the required data, credentials, third-party access, and customer resources. Delays in customer inputs or third-party approvals may change the schedule.
Week 1
Review data, map workflows, confirm system access and payment path
Week 2
Migrate active data and configure workflows, accounting rules, maintenance, users, and reports
Week 3
Test real scenarios, resolve issues, and train staff
Week 4
Validate balances, complete cutover checks, and prepare for go-live
First 30 days after go-live
Managed stabilization and staff support
Your part
Good to know
FAQ
At go-live.
No. It is optional and requires a written agreement.
No. The bank or payment provider moves the money; ManyBuildings uses available payment data in agreed workflows.
No. Active operating information and current/open balances are prioritized; older history may be archived.
Hoodo will describe the cost and timeline and get written approval before starting out-of-scope work.
The Family Advantage remains the owner of its business data.
Next steps
Approve the proposal and complete the Statement of Work under the Master Services Agreement.
Pay the $2,500 CAD initial implementation installment.
Complete the access checklist and provide the required data and credentials.
Schedule kickoff.
Begin the target 30-day implementation period once prerequisites are available.
Pay the remaining $2,500 CAD at go-live; monthly software billing begins then.
Complete the 30-day stabilization period and decide whether to continue with software only or request optional support.
Still to be confirmed in the Statement of Work: SOW number, effective date, and The Family Advantage's legal entity name.
Reach out to Victor Medina, your Hoodo implementation contact.
Email: victor@hoodo.ca